AFM voting, y'all are pathetic

[Moose]

May help someone troubleshoot:

The only changes made were to mask my actual email address :afm199

Received: (qmail 17284 invoked by uid 30297); 5 Dec 2017 01:32:41 -0000
Received: from unknown (HELO p3plibsmtp01-11.prod.phx3.secureserver.net) ([72.167.238.227])
(envelope-sender <msgbot-7baf7bad-4529-4318-8a1fa6527407da07@motorsportreg.com>)
by p3plsmtp15-04-25.prod.phx3.secureserver.net (qmail-1.03) with SMTP
for <xxx@xxxx.com>; 5 Dec 2017 01:32:41 -0000
Received: from mail.pukkasoft.com ([69.36.240.122])
by p3plibsmtp01-11.prod.phx3.secureserver.net with bizsmtp
id i1Yh1w00H2f8srH011YhAz; Mon, 04 Dec 2017 18:32:41 -0700
DKIM-Signature: v=1; a=rsa-sha1; c=simple; d=motorsportreg.com; h=date
:from:reply-to:to:message-id:subject:mime-version:content-type
:content-transfer-encoding:list-unsubscribe; s=dkim2; bh=gVAPSFO
Iu0pnW1DG7n6S3uNZtz4=; b=t8n4mz/W7+G5dVyaMTpREIR9Mh4qkAudFIWiFBd
ca5X+/s42rDPJshSiQcMqSWifR7spIVX/m/5WM3ecX6ckY/QCodvVJHUUX7SG3VY
d3WmG4noOc4uzguxJlpdxUUDLp94+34sUzqLNFrLzdhO8C3KXTjEc5hZL8EUGWfj
dhZs=
Received: (qmail 22700 invoked by uid 89); 5 Dec 2017 01:31:39 -0000
Received: from unknown (HELO ewhserver1512) (smtp%pukkasoft.com@69.63.147.176)
by mail with ESMTPA; 5 Dec 2017 01:31:39 -0000
Date: Tue, 5 Dec 2017 01:31:38 +0000 (UTC)
From: "Secretary (via MotorsportReg.com)" <autopilot@motorsportreg.com>
Reply-To: Secretary <jtkieffer@gmail.com>
To: Alan Cunningham <xxx@xxxx.com>
Message-ID: <1306031431.31211.1512437498928.JavaMail.nobody@mail.motorsportreg.com>
Subject: 2017 December Board of Directors Elections
MIME-Version: 1.0
Content-Type: text/html; charset=UTF-8
Content-Transfer-Encoding: 7bit
X-Mailer: PukkaMailer $Id: c749004eb312c7f9b72f02cc13ed66bb78fcf6c5 $
list-unsubscribe: <https://www.motorsportreg.com/index.cfm/event/public.unsubscribe/c/6AFA866B-F247-0D9A-D51E409443313616/d/7BAF7BAD-4529-4318-8A1FA6527407DA07/v/8643783e02adf29b53f951e39a1e8980>
X-Report-Abuse: abuse@motorsportreg.com
X-Nonspam: None

Hmmm, the mailer-bot from MSR not using a clearly defined AFM based email address for "sent from" (autopilot@motorsportreg.com). Sending server being classed as "Unknown". Envelope sender being an obvious bot (msgbot-7baf7bad-4529-4318-8a1fa6527407da07@motorsportreg.com) along with JT (AFM Secretary) using her personal email address as "reply to" coupled with this being classed as bulk mail.

It does have a valid Nonspam ID but that does not always guarantee delivery if the sender does not provide a familiar domain email address. Numerous invalid recipients may also be playing a large factor here. I am thinking all this may be putting many of these into folks junk mail boxes.

https://support.rackspace.com/how-to/best-practices-for-sending-emails-to-many-recipients/

https://practicalhost.zendesk.com/h...actices-for-sending-emails-to-many-recipients

 

[jaybocc2]

I received all the emails, but elected not to vote due to not knowing anyone, and there being only one candidate for each position...

 

[afm199]

I get some emails, did not get the election email.

 

[mattv]

I usually vote in the elections and would have voted in this one had I gotten the notice that it was time to vote. I also was surprised when I DID get the results email.

 

[ircsmith]

I have always voted. this year I did not get the email and I forgot about it. stopped getting emails around R5 last year for some reason and didn't look into it. my fault. I would have just written in Bernie Sanders, like I do for most elections anyway, so it would have been a wasted vote. :laughing

 

[Corey]

Surprised no one has asked this, but will there be a resending of the e-mail and a revote?

 

[afm199]

Surprised no one has asked this, but will there be a resending of the e-mail and a revote?

There is a problem. No doubt of that.

 

[Honey Badger]

Surprised no one has asked this, but will there be a resending of the e-mail and a revote?

Since there was only one choice for each position, I fail to see the point??

 

[thedub]

Surprised no one has asked this, but will there be a resending of the e-mail and a revote?

I'm not surprised no one has asked that, because it's a dumb question.

 

[afm199]

I'm not surprised no one has asked that, because it's a dumb question.

Well, there is a question about whether emails are being sent out. Not so much about the results.

 

[Med23]

Like Ernie said, I get some but apparently not all emails. I didn't get the election email this time around.

Why not just send out a mass Survey Monkey to make this much easier and clear of SPAM filters?

 

[thedub]

Receiving a reminder via email is not a requirement to vote. We have elections every single December and June. If you care to vote (which obviously most people don't anyway), just log in to MSR about mid-month and cast your vote. You're all adults, you shouldn't need an email to remind you of something that happens the same time, every year, twice per year. Mark it on your calendar if you are concerned about forgetting because your life is so busy.

 

[Corey]

I'm not surprised no one has asked that, because it's a dumb question.

Don't know what you meant by this, but the first post says it all
"Only 52 members voted, out of a total of 668." How many of those actually received the e-mail about the election, and how many did but didn't care to vote? Now we find out not everyone is getting the e-mails, so that is a problem. Don't sweep this under the carpet, because there was only 1 choice for each position.

Receiving a reminder via email is not a requirement to vote. We have elections every single December and June. If you care to vote (which obviously most people don't anyway), just log in to MSR about mid-month and cast your vote. You're all adults, you shouldn't need an email to remind you of something that happens the same time, every year, twice per year. Mark it on your calendar if you are concerned about forgetting because your life is so busy.

.

Wow! Really? Wouldn't you want people to vote rather than just assume they know about it? Why vote at all then, just let the board choose. If you want people to know about something that is coming up, send out that information.

So, there is a problem here with not everyone getting the e-mails. What's going to be done about it?

 

[Smash Allen]

So, there is a problem here with not everyone getting the e-mails. What's going to be done about it?

I assume that the email issue stems from the mal-registered domain name of the email address belonging to the clerk who sends out the emails on behalf of AFM.

I also assume this issue has been relayed to the clerk who, if unsure of how to fix the issue, has been in contact with MSR support on how to resolve this likely common setup issue.

Lastly, I assume the lack of communication in the past two weeks is likely related to 2017 year end.

We all know what happens when you make assumptions, so yes I am a huge ass :laughing

 

[Moose]

Like Ernie said, I get some but apparently not all emails. I didn't get the election email this time around.

Why not just send out a mass Survey Monkey to make this much easier and clear of SPAM filters?

The MSR system should be able to do this properly, but as I noted earlier when the emails are sent the subject line needs to be clearly defined as from AFM, Reply To email address needs to be set for an AFM domain specific email address and invalid email addresses need to be culled from the database before sending e-blasts as number of invalid recipients is a very important factor in whether email is classed as spam or not. All of these items are not being dealt with properly at the moment. IMHO fixing what is presently being used would be best way to go rather than adding a 3rd party system into the mix.

 

[Corey]

Thank you for looking into this. :thumbup

 

[Moose]

Thank you for looking into this. :thumbup

BTW, I did indeed let the person handling most of the e-blasts (AFM Secretary) know that they need to always use an AFM domain specific reply to address and include the word AFM in all email subject lines.

As for fixing the address list at MSR to cull invalid addresses, that is something MSR may need to deal with for the AFM. Most good bulk mailer systems do this automatically (MailChimp, Constant Contact, etc...) but I am not sure the MSR interface culls dead addresses automatically. If a member does not update their account info at AFM MSR when their email address changes, then nothing can easily be done, and even if a bulk mailer detects an invalid address, it can only remove it from the mailer specific database, updating the AFM on address changes is something the member has to do. Members should also make sure the MSR domain is added to their email address book, or whitelisted in their junk mail settings to prevent spam classification at the receiving end.

 

[fortyonethirty]

I vaguely remember getting the email about the election. But, since I don't really know anyone that well all my votes would just be guesses. So I chose not to vote. I imagine there were others that felt the same.

I get a lot of emails from motorsportsreg. Most of them do not apply to me, so filtering out the important ones can be tricky. I would suggest putting "AFM Racing" as the first two words of every subject line.

 

[velazcod]

Receiving a reminder via email is not a requirement to vote. We have elections every single December and June. If you care to vote (which obviously most people don't anyway), just log in to MSR about mid-month and cast your vote. You're all adults, you shouldn't need an email to remind you of something that happens the same time, every year, twice per year. Mark it on your calendar if you are concerned about forgetting because your life is so busy.

No, not everyone knows this as a fact of life or has been racing with AFM for many years, some of us haven’t.

If we want to get more members in the club we need to be friendly about being part of it. If it’s reminders, cool, if it’s setting scheduled dates for voting as well as giving clear instructions on the Rulebook, bylaws or somewhere else that the members have to read, that works too, but we can’t assume that everyone SHOULD know and guess when it’s going to happen. Especially when we are using different systems every year (isn’t the use of MSR fairly new?)